Updated Privacy Notice
HOUSE of VOGA
DATA PRIVACY POLICY
May 2018
- About this Policy
1.1 This policy explains when and why we collect personal information about our clients and suppliers, how we use it and how we keep it secure and your rights in relation to it.
1.2 We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you.
1.3 We reserve the right to amend this Data Privacy Policy from time to time without prior notice. You are advised to check our website (https://houseofvoga.com/) for any amendments (but amendments will not be made retrospectively).
1.4 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (https://ico.org.uk/). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
- Who are we?
2.1 We are House of Voga Ltd.
We can be contacted at,
141b Hertford Road
London
N14 LR
Email; info@houseofvoga.com
- What information we collect and why.
| Type of information;
|
Purposes | Legal basis of processing;
|
| Client’s name,
address, telephone numbers, e-mail address(es).
|
Managing the Client’s communications.
Managing Website events.
|
Performing HOV contract with clients.
For the purposes of our legitimate interests in operating the HOV.
|
| Gender
|
Provision of adequate facilities for client’s.
|
For the purposes of our legitimate interests in making sure that we can provide sufficient and suitable facilities for each gender.
|
| Photos and videos of client’s. | Putting on the HOV website and social media pages and using in paper based advertising of the Club and press releases.
|
For the purposes of our legitimate interests in promoting and operating the HOV.
We will consider individual objections to the use of images on a case by case basis. It may not be possible to withdraw all copies of images already circulated as printed material.
|
| The Client’s name
and e-mail address
|
Creating and managing the HOV online Membership Directory.
|
For the purposes of our legitimate interests in operating the HOV.
|
- How we protect your personal data
4.1 We will not transfer your personal data outside the EU (except as mentioned below) without your consent.
The HOV website is maintained and hosted by Hostgator (https://www.hostgator.com/privacy) and Catalyst web design (https://catalystweb.co.uk/privacy-policy/). Billing and accounts are handled by Xero (https://www.xero.com/uk/about/privacy/)
4.2 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorized alteration or destruction.
4.3 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.
4.4 For any payments which we take from you online we will use a recognised online secure payment system.
4.5 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
- Who else has access to the information you provide us?
5.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law or as set out in the table above or paragraph 5.2 below.
5.2 We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (e.g. to print newsletters and send you mailings).
However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes.
- How long do we keep your information?
6.1 We will hold your personal data on our systems for as long as you are a client of HOV and for as long afterwards as it is in HOV legitimate interest to do so or for as long as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it.
If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment exercise or defense of legal claims.
6.2 We securely destroy all financial information once we have used it and no longer need it.
- Your rights
7.1 You have rights under the GDPR:
(a) to access your personal data
(b) to be provided with information about how your personal data is processed
(c) to have your personal data corrected
(d) to have your personal data erased in certain circumstances
(e) to object to or restrict how your personal data is processed
(f) to have your personal data transferred to yourself or to another business in
certain circumstances.
7.2 You have the right to take any complaints about how we process your personal data to the Information Commissioner:
Tel no.: 0303 123 1113.
Information Commissioner’s Office.
Wycliffe House,
Water Lane
Wilmslow
Cheshire SK9 5AF
For more details, please address any questions, comments and requests regarding our data processing practices to our Data Protection Manager by email to; info@houseofvoga.com
May 2018